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Publishing manual

GENERAL PRINCIPLES

  • Text editor Word (format .rtf, .doc or .docx) for publications in the field of humanities and social sciences, LaTeX for publications in the field of exact sciences and all texts containing complicated and numerous formulas.
  • Font – Times New Roman.
  • Font size of main text – 12 pt.
  • Font size of footnotes – 10 pt.
  • Line spacing of main text – 1.5 lines.
  • Line spacing of footnotes – 1 line.
  • Text justified.
  • Standard margins – all 2.5 cm.
  • As a method of text emphasis, italics are used exclusively for phrases in foreign languages (e.g. English, German, Latin), while for phrases in Polish we avoid emphasis, possibly in exceptional cases bold or expanded text.
  • Do not use underlining (does not apply to linguistic papers).
  • Do not use hard spaces and automatic hyphenation.

MAIN TEXT

  • Titles:
    • of books and articles, papers, paintings, films are provided in italics;
    • of newspapers and journals (in capital letters) and conferences, scientific sessions, exhibitions in regular font in quotation marks;
    • of documents – in regular font without quotation marks.
  • Quoted fragments of texts are marked with „quotation marks” (without italics).
  • Dates:
    • names of months should be written out: May 22, 2012;
    • date ranges are connected with an en-dash: 1989–2001.
  • Proper names:
    • names of organizations and institutions appearing for the first time are written in full, later an abbreviation may be used;
    • name and surname of a person appearing for the first time are written in full form, later consistently – surname preceded by initials or surname alone.
  • If the text contains abbreviations that are not generally accepted or have been established specifically for the publication, a List of abbreviations should be prepared.
  • Footnote reference number is placed immediately after the fragment to which the footnote refers (after quotation marks, before the period ending the sentence, but after an abbreviation period, if it ends the sentence).

FOOTNOTES

  • Two types of footnotes are acceptable: traditional (bottom) – with numerical references in the main text, and recorded in the Harvard system (in-text) – one notation system should be consistently used in one publication.
  • We use abbreviations: ed. – editor, edited by; p. – page; v. – volume; no. – number; pt. – part; et al. – and others; pp. – pages.
  • Volume and part numbers are written in Arabic numerals, regardless of how they were presented in the publication: v. 24, pt. 7.
  • In descriptions of foreign-language publications we use designations and abbreviations appropriate for a given language, taken from title pages, e.g.: no. – English Number; vol. – English volume; Nr. – German Nummer, Bd. – German Band – volume; H. – German Heft – issue; T. – German Teil – part; Aufl. – German Auflage – edition.
  • Traditional footnotes:
    • Placed at the bottom of pages where their references appear.
    • Multiple sources in one footnote are separated by semicolons.
    • We avoid the notation op. cit. If we refer to a publication cited in one of the earlier footnotes, we repeat the initial elements of the description (author’s name and first words of the title forming a logical whole); if we cite a position mentioned in the immediately preceding footnote, we use: ibidem, e.g.:
      • 1 R. Lange, On the Essence of Dance and Its Manifestations in Culture. An Anthropological Perspective, Poznań 2009, p. 81–82.
      • 2 A. Marcinkowski, The Ukrainian People, v. 2, Vilnius 1857, p. 170.
      • 3 Ibidem, p. 157–160.
      • 4 R. Lange, On the Essence of Dance…, p. 113–115.
  • Order of footnote elements (separated by commas):
    • initials and surname,
    • bibliographic description (see Bibliography),
    • numbers of cited pages.
  • If we refer to a fragment not coming directly from the original, we write e.g.:
    • 1 R. Cameron, Economic History of the World, Warsaw 2001, p. 312, after: J. Kaliciński, Economic History of the 19th and 20th Centuries, Warsaw 2004.
  • If we cite a fragment not coming directly from the original, we use e.g.:
    • 1 A. Krajewski, Master’s and Bachelor’s Theses, Warsaw 2003, p. 71, cited after: J. Boć, How to Write a Master’s Thesis, Wrocław 1995, p. 31 and 38.
  • Harvard footnotes (in-text):
    • Placed in parentheses in the main text immediately after the reference to the publication.
    • Footnote elements: author’s surname and publication year, numbers of cited pages (after a colon, without abbreviation p.), e.g.:
      • “The work of a philosopher consists of gathering reminders for a specific purpose” (Wittgenstein 2000: 76).
    • If we refer to multiple works by the same author published in the same year, we add a lowercase letter after the date: a, b and so on, e.g.:
      • (Maj 1999a: 14) and (Maj 1999b: 1).

BIBLIOGRAPHY

  • Bibliography entries are sorted alphabetically by authors’ surnames.
  • Consecutive bibliography entries are not numbered.
  • Publisher names should be provided consistently across all publications or not at all.

Order of elements in traditional bibliographic description (separated by commas):

  • surname and initials,
  • bibliographic description,
  • in chapters/articles of collective works or journal articles, we provide the page range of the chapters/articles.

Examples of notation:

  • single-author publications:
    • Grzenia J., Dictionary of Proper Names, Warsaw 1998.
    • Gronowska B., Jasudowicz T., Mik C., Human Rights. International Documents, Toruń 1993.
  • collective publications (edited by):
    • Contemporary Polish Language, ed. J. Bartmiński, Lublin 2001.
  • chapters/articles in collective publications:
    • Markowski A., Puzynina J., Language Culture [in:] Contemporary Polish Language, ed. J. Bartmiński, Lublin 2001, p. 49–71.
  • journal articles (note: always identify the journal issue with an abbreviation, respectively v., no., pt.):
    • Plezia M., The Earliest Echoes of Horace’s Poetry in Polish Literature, “Yearbook of the Historical-Literary Commission” 1987, no. 24, p. 33–40.
  • daily newspaper articles (instead of year and edition number, we may provide publication date):
    • Piec H., Will the Post-August Formation Alliance Happen. The Lithuanian Option, “Baltic Daily” 7.06.2001, p. 10.
  • internet sources:
    • books on CD-ROM:
      • PWN Encyclopedia. Portal, [CD-ROM], PWN Scientific Publishing House, Warsaw 2003.
    • published works:
      • Hofmokl J., Internet as a New Common Good, Academic and Professional Publishing House, Warsaw 2009, http://otworzksiazke.pl/internet_jako_dobro_wspolne/5/skan/ (accessed: 20.09.2016).
    • collective works:
      • Haber L.H. (ed.), Polish Experience in Shaping the Information Society. Civilization and Cultural Dilemmas, Faculty of Applied Social Sciences AGH, Kraków 2002, http://winntbg.bg.agh.edu.pl/skrypty/0037/index.php (accessed: 7.11.2012).
    • articles (chapters) in collective works:
      • Goban-Klas T., Ontology of the Internet [in:] Information Society – Vision or Reality? II National Scientific Conference, ed. L.H. Haber, University Scientific and Educational Publishing House AGH, Kraków 2004, http:// winntbg.bg.agh.edu.pl/skrypty2/ 0095/033-040.pdf (accessed: 10.11.2015).
    • journal articles:
      • Grabowska-Woźniak E., Celebration of Euro-Enthusiasts, “Warsaw Life”, 15.05.2000, http://www.zw.com.pl/ (accessed: 20.06.2000).
    • entire website:
      • Literka.pl. Educational Portal, http://literka.pl/ (accessed: 20.12.2012).
    • documents:
    • unpublished master’s/doctoral theses:

Note

In the list of websites, we include only addresses of entire websites, e.g., in situations where we refer to various data from Eurostat, you can provide a link to the website in the form:

Eurostat, https://ec.europa.eu/eurostat

Other internet sources, such as: articles, books, unpublished scientific works, dictionary entries are placed in Literature, documents – in the List of Documents, sources of law – in the List of Legal Acts, etc.

  • archival materials (all description elements in regular font, separated by commas):
    • name of archive (abbreviation),
    • name of archival collection,
    • reference number of archival unit (without abbr. ref. no.),
    • description of document,
    • date of document creation (if unknown, abbr. n.d.)
    • numbers of cited pages:
      • AIPN Kr, Operational Records, 010/12061, Note from the meeting of Deputy Minister Franciszek Szlachcic with the SB active in the Provincial Office of Internal Affairs in Białystok, November 13, 1962, p. 18.

Order of elements in bibliographic description in the Harvard system (separated by commas):

  • surname and initials,
  • year of publication,
  • title (in italics),
  • place of publication,
  • publisher name (after a colon),
  • in chapters/articles of collective works or journal articles, we provide the page range of the chapters/articles.

Examples of notation:

  • single-author publications:
    • Budzyk K., 1966, Stylistics, Poetics, Theory of Literature, Wrocław: PAN.
  • single-author publications (same year of publication):
    • Maj M., 1999a, Libraries, Warsaw: SBP.
    • Maj M., 1999b, Training of Library Staff, Warsaw: Kontekst.
  • collective works (edited by):
    • Bukowski P., Heydel M. (eds.), 2009, Contemporary Translation Theories. Anthology, Kraków: Wydawnictwo Znak.
  • chapters/articles in collective works:
    • Michalski M., Hagiography [in:] Handbook for Medieval Historians, ed. J. Nikodem, D.A. Sikorski, Warsaw 2012, p. 421–430.
  • journal articles:
    • Wasik B., Origins of Teutonic Castles in the Land of Chełmno. First Fortifications and Brick Structures, “Archaeologia Historica Polona” 2016, v. 24, p. 233–260.

INDICES

  • Indices include only surnames and geographic names that appear in the main text and footnotes, excluding title pages, dedications, tables of contents, forewords, acknowledgments, bibliography.
  • We do not index surnames and geographic names appearing in titles of cited publications and proper names (e.g. streets, monuments).
  • Between entries and numerical references and after the last page number, no punctuation is used.
  • Consecutive page numbers are separated by commas; if numerical references refer to more than two consecutive pages, we provide the first and last number, connected by an en-dash without spaces.

TABLES AND FIGURES

  • Table captions should be located above tables, and figure captions (photographs, diagrams, charts, maps, etc.) below them (without spacing).
  • Tables and figures should be numbered separately.
  • Sources of tables and figures should be provided below them.

GRAPHIC MATERIALS

All graphic materials that will be included in the text must have a resolution of at least 300 dpi and should be saved in separate files from the programs in which they were prepared:

  • charts should be provided in Excel format,
  • diagrams prepared in applications such as: Word, Excel, Powerpoint, Adobe Photoshop, Adobe Illustrator should be provided in files from these programs; if, however, they were prepared in specialized applications, please check if they allow saving illustrations to a standard format, preferably PDF, but may also be EPS, TIFF or JPEG.

When saving illustrations to JPEG format, select the option that results in a larger file size to achieve better quality. If the illustration comes from a source available in PDF format, provide the PDF file as well.

The main principle that every author and editor should follow is CONSISTENCY!

Graphic materials (illustrations, drawings) submitted to the book cannot be generated by artificial intelligence – AI (The Publishing House does not accept or publish materials generated by artificial intelligence; vide: Publishing Instruction). For all graphic materials (tables, figures, charts, photographs, etc.), the source must be indicated. If these are materials prepared by the author, write: Source: own elaboration. In any other case, indicate the most complete bibliographic data as the source.

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